Meetings
Meetings
Establishing regular meetings can be challenging with busy schedules, but it will ensure efficiency in the Regional CGIC model. A monthly meeting with all relevant stakeholders to prioritize the region’s most recent crime gun investigations will help disseminate information in a timely manner without becoming overwhelming. It is important not to exclude any stakeholders from these meetings. The Regional CGIC coordinator should prepare and distribute agendas in advance of the meetings to give everyone enough time to prepare. It is recommended that meetings last no longer than two hours to ensure productivity.
The meetings should focus on prolific gun offenders within the region. All aspects of the cases should be discussed, from successful prosecutions to investigative challenges. A portion of the meeting should be an open forum where everyone can talk about successes, problems, recent arrests, and technical issues they face. After the meeting, an email should be sent that reminds attendees of the next meeting date and includes meeting notes clearly outlining the assigned action items for each agency. Consider adding the following agenda items to your Regional CGIC meetings:
- Introductions
- NIBIN Service/Training Updates
- Pending/Current Cases Review (US Attorney’s Office)
- Pending/Current Cases Review (Local Prosecutor)
- Previous Month Highlights
- Upcoming Month Highlights
- Stakeholder Roundtable to Present Challenges, Successes, and Concerns
- “After Meeting”
It is also important to have a sign-in sheet that collects information for all attendees. This information can be placed in a contact database for future meetings and upcoming training events. Sign-in sheets should include the following:
- Meeting Date, Time, and Location
- Total Number of Attendees
- Names
- Agencies
- Sections/Divisions
- Titles/Ranks
- Emails
- Phone Numbers